How to Set Up Your Workspace Ergonomically
1. Choose a chair that supports both your back and your weight. Your best bet is an adjustable chair with wheels and a high back.
2. Organize the wires under your desk so they're not in your way and can't get easily disconnected. Use a label maker to print identifying labels for each and attach them close to the plug so you can identify them quickly.
3. Use the wall space next to your desk. You can use shelves or hanging sorters, depending on what you need to access.
4. Use your label maker to create large, neat headings for your files and then alphabetize or color code them. If extra filing space is needed, install a file cabinet against a wall, as close to your desk as possible, so you can swing over in your chair, pull the file drawer out and be able to read your file headings without contorting yourself.
5. And now for the desk itself. Place your computer monitor so that it's an arm's length away and at or slightly below your line of vision. If you're right-handed, place the phone to your right, not more than an arm's reach away and feed the wires through the desktop or around the back of the desk so they're never in your way. Place your stapler, tape dispenser, and staple remover to the center right of your desk for easy access. To the left of your keyboard, place your writing pad or notebook.
Nestpert: Eileen Kirna is the president of Kirna Consulting, a professional organizing company in New Jersey. She specializes in designing and redesigning both corporate and home offices. Learn more at KirnaConsulting.com.